CONSTITUTION

  1. Name

1.1 The Club hereby constituted will be called SA Operatunity

1.2 Its shortened name will be SAO (hereinafter referred to as the Club).

1.3 Body corporate

The club shall:  Exist in its own right, separately from its members.  Continue to exist even when its membership changes and there are different office bearers.  Be able to own property and other possessions.  Be able to sue and be sued in its own name.

  1. Objectives

(a) The club’s main objectives are to: provide music performing platforms to all young and developing opera and western classical artists.

(b) The club’s secondary objectives will be to: work in collaboration with other opera institutions that mainly deal with classic music transformation and education.

  1. Income and property

3.1 The club will keep a record of everything it owns.

3.2 The club may not give any of its money or property to its members or office bearers. The only time it can do this is when it pays for work that a member or office bearer has done for the club. The payment must be a reasonable amount for the work that has been done.

3.3 A member of the club can only get money back from the club for expenses that she or he has paid for or on behalf of the club.

3.4 Members or office bearers of the club do not have rights over things that belong to the club.

  1. Membership and General Meetings

4.1 If a person wants to become a member of the club, she or he will have to ask the club’s management committee. The management committee has the right to say no.

4.2 Members of the club must attend its annual general meetings. At the annual general meeting members exercise their right to determine the policy of the club.

  1. Management

5.1 A management committee will manage the club. The management committee will be made up of not less than 3 members. They are the office bearers of the club.

5.2 Office bearers will serve for one year, but they can stand for re-election for another term in office after that. Depending on what kind of services they give to the club, they can stand for re-election into office again and again. This is so long as their services are needed and they are ready to give their services.

5.3 If a member of the management committee does not attend three management committee meetings in a row, without having applied for and obtaining leave of absence from the management committee, then the management committee will find a new member to take that person’s place.

5.4 The management committee will meet at least once a month. All or three management members need to be at the meeting to make decisions that are allowed to be carried forward. This constitutes a quorum.

5.5 Minutes will be taken at every meeting to record the management committee’s decisions. The minutes of each meeting will be given to management committee members at least two weeks before the next meeting. The minutes shall be confirmed as a true record of proceedings, by the next meeting of the management committee, and shall thereafter be signed by the chairperson.

5.6 All members of the club have to abide by decisions that are taken by the management committee.

  1. Powers of the club

The management committee may take on the power and authority that it believes it needs to be able to achieve the objectives that are stated in point number 2 of this constitution. Its activities must abide by the law.

6.1 The management committee has the power and authority to raise funds or to invite and receive contributions.

6.2 The management committee does, however, have the power to buy, hire or exchange for any property that it needs to achieve its objectives.

6.3 The management committee has the right to make by-laws for proper management, including procedure for application, approval and termination of membership.

6.4 Clubs will decide on the powers and functions of office bearers.

  1. Meetings and procedures of the committee

7.1 The management committee must hold at least two ordinary meetings each year.

7.2 The chairperson, or two members of the committee, can call a special meeting if they want to. But they must let the other management committee members know the date of the proposed meeting not less than 21 days before it is due to take place. They must also tell the other members of the committee which issues will be discussed at the meeting. If, however, one of the matters to be discussed is to appoint a new management committee member, then those calling the meeting must give the other committee members not less than 30 days notice.

7.3 The chairperson shall act as the chairperson of the management committee. If the chairperson does not attend a meeting, then members of the committee who are present choose which one of them will chair that meeting. This must be done before the meeting starts.

7.4 There shall be a quorum whenever such a meeting is held.

7.5 When necessary, the management committee will vote on issues. If the votes are equal on an issue, then the chairperson has either a second or a deciding vote.

7.6 Minutes of all meetings must be kept safely and always be on hand for members to consult.

7.7 If the management committee thinks it is necessary, then it can decide to set up one or more subcommittees. It may decide to do this to get some work done quickly. There must be at least three people on a sub-committee. The sub-committee must report back to the management committee on its activities. It should do this regularly.

  1. Annual general meetings

The annual general meeting must be held once every year, towards the end of the club’s financial year. The club should deal with the following business, amongst others, at its annual general meeting:

  • Agree to the items to be discussed on the agenda.
  • Write down who is there and who has sent apologies because they cannot attend.
  • Read and confirm the previous meeting’s minutes with matters arising.
  • Chairperson’s report.
  • Treasurer’s report.
  • Changes to the constitution that members may want to make.
  • Elect new office bearers.
  • General.
  • Close the meeting.
  1. Finance

9.1 An accounting officer shall be appointed at the annual general meeting. His or her duty is to audit and check on the finances of the club.

9.2 The treasurer’s job is to control the day to day finances of the club. The treasurer shall arrange for all funds to be put into a bank account in the name of the club. The treasurer must also keep proper records of all the finances.

9.3 Whenever funds are taken out of the bank account, the chairperson and at least two other members of the club must sign the withdrawal or cheque.

9.4 The financial year of the club ends on 31 March.

9.5 If the club has funds that can be invested, the funds may only be invested with registered financial institutions. The club can go to different banks to seek advice on the best way to look after its funds.

  1. Changes to the constitution

10.1 The constitution can be changed by a resolution. The resolution has to be agreed upon and passed by not less than two thirds of the members who are at the annual general meeting or special general meeting. Members must vote at this meeting to change the constitution.

10.2 Two thirds of the members shall be present at a meeting (“the quorum”) before a decision to change the constitution is taken. Any annual general meeting may vote upon such a notion, if the details of the changes are set out in the notice referred to in 7.3

10.3 A written notice must go out not less than fourteen (14) days before the meeting at which the changes to the constitution are going to be proposed. The notice must indicate the proposed changes to the constitution that will be discussed at the meeting.

10.4 No amendments may be made which would have the effect of making the organisation cease to exist.

  1. Dissolution/Winding-up

11.1 The club may close down if at least two-thirds of the members present and voting at a meeting convened for the purpose of considering such matter, are in favor of closing down.

11.2 When the club closes down it has to pay off all its debts. After doing this, if there is property or money left over it should not be paid or given to members of the club. It should be given in some way to another club that has similar objectives. The club’s general meeting can decide what club this should be.